Privacy Policy
This policy describes how zezehlogx collects and processes limited personal data in connection with site administration, editorial correspondence, and submissions for the archive or journal. The site is an informational repository that does not operate commercial profiling. Administrative data is kept to support correspondence, provenance, and the reproducibility of records that are submitted for documentation. When contributors submit anonymized transcripts or structured exports, the project requests only the minimal metadata necessary to process and review submissions. This policy explains categories of data collected, purposes of processing, retention practices, and the rights available to individuals whose data is recorded in connection with editorial or administrative interactions.
Categories of data collected
The site collects and processes minimal categories of personal data when visitors use the contact form, send email, or submit materials for review. Typical fields include name, email address, telephone number (if provided), and any textual content submitted in the message or accompanying methodological notes. For submitted exemplars, the archive requires that contributors anonymize transcripts before transmission; where small contextual metadata is retained, such metadata is limited to non-identifying descriptors such as sector, meeting type, and model template applied. The site also records lightweight technical data for interface performance such as anonymized logs of page access and the consent status for interface cookies. Cookies used for the interface are limited to preference storage and do not contain personal identifiers unless voluntarily provided in form fields.
Use, retention, and lawful basis
Data collected through the site is used for administration of editorial processes, to respond to enquiries, and to support the integrity and provenance of records that are accepted into the archive or journal. The lawful basis for processing administrative contact information is legitimate interest in maintaining correspondence and record provenance and, where applicable, the performance of pre-contractual steps for editorial review. Retention is limited to the time reasonably necessary to process the submission or enquiry and to a short archival provenance record where a submission is accepted. Technical logs related to interface preferences and cookie consent are retained for a limited period consistent with maintaining user preferences and security monitoring. If you submit anonymized exemplars, any identifying data you provide in the submission form is retained only as noted in the provenance and access documentation for that record and in accordance with the anonymization statement attached to the record.
Access, rights, and contact
Individuals have the right to request access to the personal data that zezehlogx holds about them, to request correction of inaccuracies, and to request deletion of data where retention is no longer necessary. Requests should be made using the editorial contact details provided on the site. The editorial office will respond to verifiable requests and will provide information about the categories of processed data, retention periods, and the recipients or categories of recipients where data is shared for editorial processing. If you have a concern about data handling you may contact the editorial office at [email protected] or by post to the data controller address below. For unresolved disputes the policy indicates the appropriate supervisory authority in the United Kingdom as the contact for formal complaints.
1 Canada Square
Canary Wharf
London E14 5AB
United Kingdom
Phone: +44 20 7946 0123
Cookies and interface preferences
The site uses a minimal cookie mechanism to store interface preferences and the consent decision for cookies. The cookie modal presented on pages is non-intrusive and only stores consent or rejection in local storage for preference control. No advertising or tracking cookies are used. Users may clear or decline cookies via the cookie control in the site interface. Technical cookies that are strictly necessary for session functionality are limited and used only to preserve user interface state; these do not contain personal data unless explicitly provided by the user within form fields.
The full Terms of Service and editorial submission guidelines describe related matters including data licensing for archived materials. See the Terms of Service and Contact pages for further procedural details. This Privacy Policy may be updated periodically; the effective date is recorded in the policy revision note retained by the editorial office.